TRANSPORTATION SERVICES
Transportation may be the first and last impression your guests have of your event. This crucial element should never be overlooked. No matter what your specific needs, Event Emissary has the experience to provide flawless transportation services.

• Ground Transportation
• Meet & Greet Services
• Shuttle Routing
• Valet

VENUE SELECTION AND CONTRACTING
Every city offers countless venues to choose from. Event Emissary will provide you with a list of the most ideal locations that are available for your preferred event date and allow your team to make the final decision.

• Contact all potential venues to check availability of on preferred date(s)
• Confirm pricing for venue, including any added fees or tax-deductible portions
• Review all of the guidelines for site use to determine that all venue requirements can be met and no conflicts of interest exist
• Host preliminary site inspection of potential venues
• Contract with selected venue
• Ensure that all requirements of the venue (i.e. insurance, timing, historic preservation guidelines) are met
• Host a walkthrough at the venue with all suppliers
• Host walkthrough of event with client representatives
• Inspect the venue on the event day and arrange for last minute cleaning and engineering needs
• Work with building engineers to monitor the temperature in the event space
• Walk through the building following the event to ensure proper clean up

HOTEL CONTRACTING
Hotel contracting can be a daunting task even for an experienced meeting planner. Event Emissary will review the entire contract and make you aware of key clauses and deadlines.

• Research potential properties for your meeting
• Place preliminary room blocks on hold for your organization
• Summarize the components of each hotel package for your review
• Negotiate each aspect of the hotel contract including, but not limited to, room rate, attrition, food & beverage minimums, cancellation and construction clauses
• Provide a list of key dates

CATERING MANAGEMENT
Food service is the most critical facet of any special event. No matter how beautiful or simple the venue and décor, guests will remember remarkable cuisine and five star service. Event Emissary knows that not every caterer is right for every type of event. Some are perfect for intimate board dinners while others have mastered the thousand person French service gala.

• Identify multiple caterers who specialize in similar events
• Confirm that the selected caterer is not over booked on the event date
• Provide you with a variety of menu options that fit your needs and preferences
• Host a tasting of selected menu options
• Recommend china, flatware, glassware, linens and chairs to coordinate with the look of the event
• Provide final guarantees to the caterer
• Manage load-in and load-out of the event
• Monitor service throughout the function, communicating with the caterer any needed adjustments in service and service time
• Confirm that the caterer has properly cleaned the venue following load-out

BRANDING AND THEMING
When hosting a product launch or marketing event, brand recognition is the top priority. Event Emissary can design an event to best convey your message. Events can also be made unforgettable by creative themes that coordinate with a corporate goal, venue or location.

• Provide décor scenarios to meet your budget and objectives
• Provide cost estimates for stage backdrops, props, centerpieces, florals, foliage and lighting
• Negotiate with suppliers for the best prices
• Contract with all suppliers
• Provide load-in, event and load-out schedule for all suppliers

ENTERTAINMENT PRODUCTION
From background music for a cocktail reception to a custom-designed show to convey your message, Event Emissary has experience providing clients with the perfect event entertainment.

• Act as your partner to determine what type entertainment best fits your event
• Provide video/audio tapes of entertainment to select from
• Provide a complete budget for all production requirements, including sound, lighting, staging and all rider requirements
• Negotiate price and rider requirements for entertainment
• Contract entertainment
• Integrate entertainment timeline
• Meet all rider requirements
  

AWARDS AND AMENITIES
Event Emissary can help you find that perfect award or hospitality gift that your guests won't leave behind.

• Provide gift options that coordinate with company branding, event theme, or specific location
• Handle the ordering and storage of amenities
• Manage the distribution, room drop or shipping of amenities
• Ship all extra gifts to your offices

CONTINGENCY PLANNING
One of the top reasons to hire an experienced planner is contingency planning. If every aspect of a meeting or event was guaranteed to be flawless, than meeting and event planning would simply be a matter of organization and attention to details. Event Emissary takes is a step further - we prepare for every conceivable contingency and are ready to improvise in any situation.

PERSONALIZED SERVICES
Many meeting and event planners never take the time to understand their clients' business. At Event Emissary, we have learned to make your business our business. From general organizational purpose to your CEO's favorite drink, we want to know. It's our way of guaranteeing we are providing you with the highest level of service.

• Review your website and collateral materials
• Gain and understanding of the purpose and expectations you have for your event
• Provide a personal preference questionnaire so that we know what you and key members of your team expect and enjoy

GREEN MEETINGS
Go GREEN for your next meeting or event. Event Emissary will work with you to determine ways in which your event can be more environment-friendly. We make it easy to protect our natural resources and give back to the community. Upon request, we will be happy to email you links to EPA's "It's Easy Being Green - A Guide to Planning and Conducting Environmentally Aware Meetings and Events" and MPI's "How Green are You?" These are just a few of the ways we can help you make your event more environmentally responsible.

• Select a venue/hotel that is environmentally friendly
• Maximize electronic communications, reduce paper communications
• Print programs and collateral materials on recycled paper
• Work with a caterer that donates excess food to charitable organizations
• Plan menus focused around abundant locally produced ingredients
• Select uncut floral arrangements or donate arrangements to a local hospital after the event